Beverly Hills Unified School District

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Notice Inviting Bids RFB #16-17/004 - Beverly Hills High School Athletic Field Turf Replacement

Update #2: 5-22-17

Addendum No. 1 Issued

(refer to attached file for specifics)



Mandatory Job Walk Completed. Sign in sheet attached.






NOTICE IS HEREBY GIVEN that the Beverly Hills Unified School District, acting by and

through its Governing Board, hereinafter referred to as “District”, will receive prior to 10:00 AM

on June 1, 2017 sealed bids for the award of a Contract for the following:


BID # 16-17/004


Beverly Hills High School Athletic Field Turf Replacement


Required Documents:

  1. Bidding Documents
  2. Division 01 Specifications
  3. 32 18 13 Synthetic All Weather Turf for BHHS Turf Replacement
  4. BHHS Athletic Field Drawings
  5. BHHS Athletic Field Drawings As-builts


All bids shall be made and presented only on the forms presented by the District. Bids

shall be received in the Office of the Beverly Hills Unified School District at 255 South Lasky

Drive, Beverly Hills, California 90212 and shall be opened and publicly read aloud at the above

stated time and place. Any bids received after the time specified above or after any extensions

due to material changes shall be returned unopened.


The Contract Duration is 140 calendar days.


CONTRACTOR should consult the General Conditions, Supplementary Conditions, and

General Requirements regarding milestones and liquidated damages.


Qualification of Bidders

As a condition of submitting a bid for this Project, Contractor must be an approved or

certified installer by the manufacturer of the Turf System and meet the qualifications as defined

in the Project Specification Section 32 18 13. Bid shall not be accepted if contractor does not

meet these requirements. These documents will be the basis for determining which bidders are

qualified to bid on this Project.


Bid Documents shall be available for bidders after 10 AM, May 12, 2017 from the

Beverly Hills Unified School District Website at and to the extent required by

Public Contract Code Section 20103.7 on line at the following websites:



Bidders are required to have a Class "A" Contractors License as issued by the California

State License Board. No bids shall be accepted from Bidders who do not have a "A" Contractors




Miscellaneous Information


There shall be a mandatory Pre-Bid Conference and Job Walk at 7:00 AM to 8:00

AM on Wednesday, May 17, 2017 Beverly Hills High School) School, 241 Moreno Dr.,

Beverly Hills, CA 90212. Attendees will meet in the visitor parking lot next to the swim gym and

may park in the visitor lot. Any prime contractor intending to bid on the Project who is late or

fails to attend the entire mandatory Pre-Bid Conference and Job Walk will be deemed a nonresponsive bidder and will have its bid returned unopened. A District Representative will escort all attendees through the school site. All potential subcontractors planning to submit a bid for the project are also encouraged to attend the pre-bid conference and job walk to become familiar with the conditions of the jobsite and the project requirements. Prospective bidders may not visit the Project Site without making arrangements through the Districts Project Manager, Michael Dobrotin of the Program Management firm, Totum.


Each bidder shall be a licensed contractor pursuant to the California Business and

Professions Code, and be licensed to perform the work called for in the Contract Documents. The successful bidder must possess a valid and active Class "A" License (General Contractor) at the time of award and throughout the duration of this Contract. The Contractor’s California State License number shall be clearly stated on the bidder’s proposal.


Subcontractors shall be licensed pursuant to California law for the trades necessary to

perform the Work called for in the Contract Documents.


Each bid must strictly conform with and be responsive to the Contract Documents as

defined in the General Conditions.


The District reserves the right to reject any or all bids or to waive any irregularities or

informalities in any bids or in the bidding.


Each bidder shall submit with its bid, on the form furnished with the Contract

Documents, a list of the designated subcontractors on this Project as required by the Subletting

and Subcontracting Fair Practices Act, California Public Contract Code section 4100 et seq.


In accordance with California Public Contract Code section 22300, the District will

permit the substitution of securities for any moneys withheld by the District to ensure

performance under the Contract. At the request and expense of the Contractor, securities

equivalent to the amount withheld shall be deposited with the District, or with a state or federally

chartered bank as the escrow agent, who shall then pay such moneys to the Contractor. Upon

satisfactory completion of the Contract, the securities shall be returned to the Contractor.


Each bidder’s bid must be accompanied by one of the following forms of bidder’s

security: (1) cash; (2) a cashier’s check made payable to the District; (3) a certified check made

payable to the District; or (4) a bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure section 995.120, made payable to the District in the form set forth in the Contract Documents. Such bidder’s security must be in an amount not less than ten percent (10%) of the maximum amount of bid as a guarantee that the bidder will enter into the proposed Contract, if the same is awarded to such bidder, and will provide the required Performance and Payment Bonds, insurance certificates and any other required documents. In the event of failure to enter into said Contract or provide the necessary documents, said security will be forfeited.

The Contractor and all subcontractors shall comply with the requirements set forth in Division 2, Part 7, Chapter 1 of the Labor Code. The District has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be

performed for each craft, classification or type of worker needed to execute the Contract. These

per diem rates, including holiday and overtime work, as well as employer payments for health

and welfare, pension, vacation, and similar purposes, are on file at the District, and are also

available from the Director of the Department of Industrial Relations. Pursuant to California

Labor Code section 1720 et seq., it shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.


A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal,

subject to the requirements of Section 4104 of the Public Contract Code, or engage in the

performance of any contract for public work, as defined in the Labor Code, unless currently

registered and qualified to perform public work pursuant to Labor Code section 1725.5. It is not

a violation of this section for an unregistered contractor to submit a bid that is authorized by

Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the

Public Contract Code, provided the contractor is registered to perform public work pursuant to

Section 1725.5 at the time the contract is awarded.


The Contractor and all subcontractors shall furnish certified payroll records as required

pursuant Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor

Code section 1771.4 on at least on a monthly basis (or more frequently if required by the District

or the Labor Commissioner) and in a format prescribed by the Labor Commissioner. Monitoring

and enforcement of the prevailing wage laws and related requirements will be performed by the

Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).


No bidder may withdraw any bid for a period of ninety (90) calendar days after the date

set for the opening of bids.


Separate payment and performance bonds, each in an amount equal to 100% of the total

Contract amount, are required, and shall be provided to the District prior to execution of the

Contract and shall be in the form set forth in the Contract Documents.


All bonds (Bid, Performance, and Payment) must be issued by a California admitted

surety as defined in California Code of Civil Procedure section 995.120.


Where applicable, bidders must meet the requirements set forth in Public Contract Code

section 10115 et seq., Military and Veterans Code section 999 et seq. and California Code of

Regulations, Title 2, Section 1896.60 et seq. regarding Disabled Veteran Business Enterprise

(“DVBE”) Programs. Forms are included in this Bid Package.


Any request for substitutions pursuant to Public Contract Code section 3400 must be

made at the time of Bid on the Substitution Request Form set forth in the Contract Documents

and included with the bid.


No telephone or facsimile machine will be available to bidders on the District premises at

any time.


It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the

scheduled closing time for receipt of bids shall be returned to the bidder unopened.



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