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Regular BHUSD Board Meeting 7-11-17

Added Jul 11, 2017 •

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this meeting of the board of education is called to order at 5:03 may I have an approval of approval the agenda motion flag salute the flag salute  mr. Goldstein with you lead us in the flag salute I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all no motion to approve the agenda please move to approve the agenda motion by mr. Margo second by mrs. hacker all in favor that motion is carried unanimously is there a report of closed-session action the bragi there's no thank you this isn't the agenda hearing. There any requests we're here eggs everything public comments yes Vista Ridge Katy those interviews hello everyone I am no Adonis one of these snooze ad many programs here to Cave of I want to bring a few things to your attention first we are now streaming are these board meetings Live on YouTube so anyone can go live play two vacant watch this board meeting every week are we used to be on Ustream we've not transition to you too cuz it's more of a updated more popular platform now and also you can watch live on Channel 6 if you're on Spectrum in Beverly Hills so this board meeting is now out in many different ways to spare room to watch just wanted to get that out and also we have a few recent interviews with dr. Brady and mr. Nelson can go watch on K back to is it a hacker with into you by Sophia mod into else invite all the other board members we'd like to interview to and you can go watch that on caves YouTube and on Channel 6 that's all I really want to say for today so thank you guys thank you thank you we're at the consent calendar okay I like to make a motion to approve the consent calendar with a revised certificated Personnel report and I'm going to pull items d e and G when did you pull sorry d e f and g and G and I will pull item A1 and a one okay so we have a revised B1 pulling items A1 def in their second second second by mr. Goldstein all in favor I post okay so we'll take them in order I asked that the anime1 the regular board meeting minutes be pulled there's just one item and that is an item 9 the superintendent's report is quote mission  I'll let me see if I can read my notes I can't read my notes I'm going to let it go I'll let it go okay well I'll make a motion to approve item one of the consent Gala second All In motion carried next item full vitamin D  vitamin B make a motion to approve the PSA with First Tech Inc a second  and I had a question regarding I'll seconds Okay so did the district go out for a competitive bid on this for the first tech contract Nomas hacker this is for a carpet car that go for Nathan who is Ben Arnett administrator for over 10 years so it's actually for a person because I was a little confused by this because it says it's for stack and so I saw that there was another proposal for well I thought we were required to go for a competitive bid because the services are being paid for through measure they're not being paid for through measure I'll defer to mr. No  somehow I thought that they were because I was there a prior conch yes ma'am and that one was paid for out of measure e no was paid for out of the technology budget okay  great thank you your welcome any other question probably benefit the board if we know what the future would fund actually now that mr. Goldstein has remarked yes I think it would be very helpful for me and I've asked this in the past that in the transmittal for that they we be told the total amount of the contract none of the contracts on and so I'm going to ask about this again in the other items  how much the length of the period of the contract and out of wet find it's being paid for would be extremely helpful cuz I did go in and I tried to look at that I just assumed was technology and so it was measure e  DM if you allow me the the service is under this contract had been part of the contract special services that we've had with the city of Beverly Hills for many many years for those two Consultants one of the Consultants is now an employee Karthik Karthik is still under consultant under his prior contract with this contract was with the city but now they want us to but they don't need to be the enemy intermediary but we've always paid it is a general fund contract for Tech so it's basically a staffing Tech Reggie in relation to the big question for Professional Services you are any Professional Service you are required to go to bed is a good practice to do an RF night you are required to go to bed for any public contract code work so those are there requirements for Becker to your point I was previously made aware that the amount of Agape essay should be included in the transmittal on I was not aware of the budget Source in the when do the contracts on the few show Absolutely include that information I don't know who put these together I'll stay up because the next two are mine as well all in favor I motion carries item e k I'll make them can you find it key technology technology technology augmented Staffing for Phase 2 1 2 1 initiative roll out Goldstein second by mr. Margo discussion about this refresh my memory because I went back and looked and I couldn't find that either absolutely these Services were approved a few months ago for the phase one roll out and what these augments staff members are Personnel do is support our team and rolling out the one-to-one laptops and iPads to our students and we received terrible feedback from our stakeholders at their support made for seamless roll out so they support the rollout of the devices to our students and our teachers thank you you're very welcome I'll make a motion to approve resolution 2017-2018 - 0 0 1 2 Ellis first one of the year executor request for proposal for audio-visual paging o'clock equipment in Horace Mann school building  okay Emotion by Miss Margo is her second second second by mr. Goldstein comet things would happen on the agenda appear and then each department didn't know about it so I want to make sure you know about this you chose it that you're okay with this is gorbatov I really appreciate that this was initiated by the technology department I really appreciate that that's what I want to hear yes ma'am thank you I have no other question Alright lyric on it all in favor by post  motion carries thank you very much emotion play commotion for the approval of the consultant service agreement Paragon engineering and management Play mrs. Questions okay so I had a question about this one I saw the contract again there is nothing in the narrative that I could see how much this was for and I once I started reading the Countryman it's not the contract it's an agreement I did see that there was two services that we are getting from paragon two different amounts when was I can't remember the amounts but what is the total amount of this contract because there was two circulations and that payment that's it so not to exceed so I had questions about the agreement I was worded so cuz it was two different distinct things going on with that agreement specialized construction accounting and going through the sperm is is certainly going to give us an opportunity to get started as we look forward with the next phase in Project this is also that your events this is up and running this is going to be a system that can easily be taking over play somebody that's in house it just the business the kind of service that we need right now at this time and so that's why we have the contract written away that it is it's it 20 day out contract if it will be and so it it provides us with the insurances that we have the opportunity to go back and look too Adderall reconciled to where we are now today and then gets us off a really good foot going forward and we believe that in a short. Of time we will be able to change this to India House position in reducing the class okay  so butcher dr. Brady I really appreciate you looking forward so could I just make a friendly Memon that we do 90 days 3 months maybe 120 maximum till we find  are you don't want to lock yourself in I think we're comfortable looking at that the contract was designed in a way that supports the district in our work moving forward to the movie seven types of charms that are on there we believe that it is difficult to say right here right now we will be with that Contracting can you go be with that accounting who wanted to have some of that flexibility to find someone we can train makeover this responsibilities at a significantly lower rate and make them our employee right now with it with a lot of the transition in programming and some of the companies who worked with it's really necessary that we use this system software but in a very short amount of time which is why the contract was written the way that it is perceived as being something that we could take over and costs will come down Lisa turn on this the 20 days is the out clause  tell I don't want to sign up at with a comes out to be too $73,000 for the year for just Ethel my right so I'm thinking that we could replace  some come turn want to say who what but I maybe spend low six figures and get the same quality work and make them our district and play I just I worry about spending $300,000 for something that other people can do as our district employee once they're trained appropriately would methodology and software understood exceed all the time since this contract is not to exceed religions what it stated right so at any point if we do decide to shift that over we can decide whether to you 3 hours or not and then we will not be and we're only paying monthly so it's not up so it's really a month in a sentence where was a while ago but when we hired know you were on that think that interview panel when we hired Mark kyriacos and Angela Villa floor Julie was initially the construction accountant and we were using in-house accounting and that that methodology as a an account what position and a few months later we ended up losing Mark Kuryakyn right if so we transition Anjali to the director physical service and we never went back to that original plan of having a construction accountant but we did have that meant that methodology and place a while ago so then crispy I don't want to make a friendly Amendment but I just want an assurance that we're going to an Earnest look to fly Ocean or Source attempt to hire someone that can do this for significantly less money that's my concern and if I may just add I think that there is go to be a presentation given to the board in the near future about where we're where we're at with our facilities program in this movie part a component of that discussion in Minot play correct important for you to see how the pieces are all fitting together is we're finishing up with the hiring of our leadership team so that's something we will do it the next board meeting is show you how all of the people are working together and with our Partnerships with the construction on will do that at the next sing and will also show you how this fits in bed I believe that this is this is the right thing to do right now it certainly isn't something that that we could sustain long-term problem I'm not doing this longer than you know I'm sewing at 90 days timer to Sender Stan contractually of the building blocks are there I'm just saying I want to make it an effort on our part to go out and actively look for people who can take this position over as significantly less cost with not less skill thank you my question on this is that I think we're all very concerned where we are on our measure ebudget at this particular time we're all concerned about whether the funds are there to complete phase a construction and also if it's really tight do we have measure refunds for continuing legal fees and my question is is this process going to delay are getting that information that by not having it that would delay in getting this information by not having distemper together because what we need to do is exactly how you stated the fact that it's it's it's looking to see where we are now but there's been so many delays in projects all those costs have gone up so it's it's really getting a here and now but because of those delays how how much of those cost going up because all the construction costs are rising so that's why having this team in this place with highly specialized people with the right software will help us not only reconcile but also get a really zactly where we are now but then also that next step is what is it look like when forward how much money a new timeline another reasoning in that that in-house team was which we shouldn't be having as board members you shouldn't have to ask that question yeah we should be can you that information weekly every other week with our Communications that's another reason why I wanted an in-house team to build to work together people we work with everyday cuz those are questions the communities asking you should be able to answer those as board members when you run into community members will get those answers this is part of the tell completion to putting this team together to get an accurate picture of where we're at  any further comment  all in favor supposed carries and that brings us to reports just a quick report that we have already begun doing some data-gathering to look at the space we have currently in Turkey buildings were walking through that last Friday with the Jackson and Tim Laden when we walked around into every classroom into the buildings because I really want to get an accurate look at the space that we have available of the type of play space that we have available and another great advantage of having this in-house team we did this together and so not only did we've an opportunity really truly assess the past that we have no buildings but also to look at some of the construction as well cuz we spend time with Amy and Horseman so we will they will spend and we will be presenting that information to you shortly about the limit of the Roman trans the number of classrooms we have that will don't lead into future discussions about potential reconfiguration so that is a quick update student formal word Jonathan artell could not be here so wanted me to extend his apologies because he's traveling with his family and also add a congratulations to personnel thank you superintendent item 10 business in finans super 10 can I make a motion  for the approval to replace point-of-sale system for Food Services no second motion by mr. Lego second by mr. Goldstein discussion who is who's addressing this tonight is this system going to be compatible for Future Let's a smartphone use things like that because I'm seeing that we're going to head in the direction where I'm students especially at the high school with smartphones will be able to pay redo something that way and I just want to make sure we're going to be able to Encompass that when the time comes yes it is in order to pay both Christy Shaffer and Heather Ohio and Anthony Talbert worked on this project of finding a play of sale system for the cafeteria Services the one that we have now has been in place numerous years and movie 409 I think it's been in place since 7th and this one came to the attention we looked at actually three or four systems but this one came to the attention at the Aries sis conference most of the districts that are using Ares the student formation system are purchasing this point of sales what is a system cuz they tie so well together and it will stop a lot of duplicate Standalone work that we're doing now that system does have a mobile app goes with it young board member in my salad days and they say Mary Ann McCabe brought us a point-of-sale system the POS okay Jake Bannister with board president I don't know if any of you in the peanut gallery remember watching any of that but whatever happened to that POS it cost us a fortune it kind coincided with Chartwells doing our lunches I would call a hundred thousand dollars I could be wrong  I'm your around sort of in and out when I was can sort of in and out I do believe that it was in that was called The Lunchbox system as I recall which I know how to use but it did corn side more with char well we went Chartwells left they reverted back to the old system that we had been using since like I said pre-2007 2000 the thing that which is why you're and they've come back to me the the little committee two or three times and I put them back again and again with more questions before I would bring this forward in terms of who's using it how's it been how's it work in with other schools how much Technology support it has four is it updating all types of questions so I feel very comfortable bringing this back then every question that I brought them in the list of schools that are using them throughout the state of California is voluminous so we're not out there alone queso quick question I recall that one of the bugaboos with the POS system right what is that kids were not loading cash onto it before before how are we doing now with compliance so we're really good now okay great I think a few years ago the board's mandate to try to go cashless so we are we're not 100% Cassius but we're very close what we do is if you give us if student X gives us clean up of a $20 for food item  you buy the food item in the rest goes on your account so we don't give grab them change we don't carry change we put the cash stupid system for them exact fine I didn't get update I'm so thrilled to hear have the Food Services caught up with some people in arrears where they weren't that's the one thing that we like about it is that it sends parents low balance and negative balance emails and it sends them out we can the time so we can see the Mountain Daily weekly that was a problem with the low Manpower and that department we were have we were getting to the parents and they would say why didn't you tell me my kid didn't have any money in the account which thought they would know but we would let them know they didn't have the money or when they were really significantly low and we did carry some very low balance as we actually brought some staff in to help collect money but this doing better on collections or do almost much better on Collections and it again we brought in extra staff to work with Heather just on telling those notices calling the parents and collecting the money this system does it automatically so that's why I mean it takes a lot of redundancy where I had a person doing that the system now takes the email that is in an Aries the email that the parent has an Aries Aries and and since that negative that low balance negative balance report to the parent like I said as much as we would like it to wonderful thank you I do I do one follow-up question I'm glad to hear that we're improving our systems but here's the question about the cafeteria Hower when can we begin ocean about possibly improving the quality of the cafeteria food because it is is horrible it is horrible and so I mean I I'm sorry said we actually have been having a discussion on. Remember this is very basic so let me jump in the number one complaint that the kids complain about and  this is just not right I mean the food is I don't give it to my eye I wouldn't buy it for my kids I would even punish it understand by having them eat it that's how terrible it is and parents are upset I mean this is going on and it's just getting it's not getting better and I'm glad we're we're doing some improvement to our systems but I'd like to really get to the core of the actual meal what I don't I'm not going to say that it's wonderful I don't know that it's horrible because I actually eat it a lot for lunch personally but we do have participation records actually show that then we will bring back to you and when we we are going to answer that question I sent we're sending our food services director to districts that are like ours that have very free or reduced nnn hi what could we have such a low fare reduce count that we only can rely upon money can't from the students so how to get that nice balance of staying in the black with healthy food I actually sent her to she was going on a family trip and I sent her to San dieguito School District where they have a very similar population to our population their basic Aid they have low-fare reduce yet they're managed to have very creative items on their there they're their cafeteria they have sushi they have a farm-to-table so the weight of figure it out is to figure out what other districts are doing and doing it right and so that's what we are doing this summer is freaking out that are doing it correctly  Miss present I think the discussions now done outside of the scope of the agenda item for the vote it is an important issue that you can be brought back to us all in favor motion carries and we are in planning and Facilities 7 a.m. ocean please I'll make a motion to approve the amendment number 20 with the LR4 Design Services High School b-1b no second motion by mr. Margo second by mr. Goldstein any discussion yeah I did have one question Tim thank you where the where the where the transmittal I see the reasons for the corrections needed in the designs but where's is that needed for construction purposes or for DSA purposes it's for actually both who can I mean are they under the largest portion of that is structural okay which is basically DSA that's the news unforeseen that that's all I need to know it wasn't in I thank you any further questions he look this over  this particular one answer is no  is he aware of it I believe so yes the pricing commensurate with what you expected or absolutely on this one what's a significant amount of structural work cuz it's a of the of the number they're almost two-thirds of it is structural and then the last question is basically we're teaching to the test meaning we're doing exactly what DSA wants us to do  analogies and that's tough to talk about the structural is mainly the seismic upgrades and what was the Scabbard when the walls were opened up was not what we anticipated turn on the answer would be yes that particular building I believe is under the stove the prior color team that was under the 13, because it was still in the process it was play less sound than we thought of it has to do with connections and some additional items so it's hard to care going to bed I'm trying to understand the connections we thought where they're like sheer wall supports are not there but it's correct but an entire structure of the building create a rigid structure where we at on a unreinforced masonry with some other materials that had some Flex to a tourbillion stringy steps so that sometimes entails the connections to the existing structure to be more significant and not what we anticipate it wouldn't be surprised the building's 100 you know 90 years old and we've been finding a lot of these surprises that's going to happen anytime you open up a building on the old in the more surprises were going to find and I would hope that I may use the word hope but considering the campuses on on this District that we've opened up pretty much discovered almost everything we're going to discover on these so these unforeseen that have kept calling on for some periods of time should be sing to an amp okay thank you for the questions all in favor emotion please on item 11b I'm going to approve amendment number 3 to the agreement with Smith Emery Laboratories were ditional testing and inspection services during the translation Foresman School building a the impetus of this also ds-82 this at this is DSA what happened is for various reasons to building was cord to provide conveyance of either conduits that type of thing and DSA came back to us and indicated we need to identify where we would have cut structural rebar in the building and so this is basically a trade our methodology of going out and testing each and every one of its over 100 openings and verifying whether any of the rebar was caught in the February bar was cut then we're doing a repair which will be moving forward with okay speed this along perhaps for at least my understanding if we had the transmittal reflecting that certain is or requirements are coming through DSA that would be helpful I think to myself and my colleagues because and plus also will be I think will be helpful to the community to understand when any of these costs are delays come up that they're coming from let's a higher power although I think I'm giving him too much credit but that its third party that there were not causing these problems internally not a problem thank you and you for the discussion all in favor  motion care takes us to item 12 pointment of oil well liaison committee the oil well liaison committee will consist of the board President and Vice President so that's that's an information item before we go to communication from board members board would like to welcome sister Chris Regan our new high school assistant principal to Regan good to see you here  good luck congratulations congratulations then also before communication from board members the cave of Staff has developed a three-minute video of our high school graduation and they wish to shore what's now so let's take a look technically I don't know yet I guess it's proper to say Buenas Noches. we have to post my body was also not working mr. Smith's disrespect 25th president  this President we're going to do it at the 25th be next meeting turn the light cold difficulty thank you what's my mcmen dock of Reggae on the administrative staff that he's put together I think a lot of good things are going to happen this coming year and I really look forward to seeing them all in place and you said you'll do it that early July any did and Keely should be committed for that thank you very much nothing to say welcome to mystery Reagan welcome to mr. weekend until the entire team and again I did ditto to the remarks mr. Goldstein just made two Doctor Bracket and I do I'm going to just pay you back on or earlier conversation I really would like to have a more are we heads of discussion about the cafeteria food services and invite the kids to come and being a believe them don't believe me can die tonight that's typically something we should be doing every 5 years of serving your kids I just wanted to play doctor bragi I think we're on your 5th month anniversary or 6/2 year and you're still standing you look good thank God you're doing well and I'm just too what Isabel's just could have helped the food it is a really is it was real good for a little while with Chartwells and the kind of went back to ya when Noah and I were here and you I think your husband went to the school too I don't know food was good we all win in the traffic to standing-room-only my right now or else was I mean but you know I think the if I'm not mistaken the school lunch obama-era mandates are being lifted so will that give us some more flexibility to bring in not necessarily worst food but healthier more interesting food that are so stringent on guidelines something we should talk about and I think when we give you that report we will from what I've heard Unfortunately they have been a lot lifted at the California has decided to maintain them so we have maintained a the Obama nutritional stand can you get an opinion if federal law supersedes state law yes I was typically it does but I don't know it will get out we'll have all that for you but I think mrs. hackers on to something we could do better can you when you first came here you would mention that they were doing things a little differently out in your neck of the woods and we love for that to be part of the conversation as well just on the subject of the quality of the food some of you were students in the high school do you remember because when I was on the board in the seventies the quality of the food at the high school was the Talk of the Town  but I will say that now and then you know the back nine that I'm in now I wouldn't eat I would recommend that stuff back then as a teenager yeah course 10 burgers and yogurt and cookies were great quality food I mean I could tell you where to Colombo frozen yogurt we have David's cookies and the absolutely yeah so play, Daddy's is we talked about again damping are our food program we don't want to bring in yesteryear cuz yesteryear leads to diabetes so you need to to think progressively and we talked about somebody talking about taking field trips you know there's been a lot of specials done and what they're doing you're up with school lunches and I think we should pay close attention to every not just Local Schools like ours cuz that may not be the solution ring is adjourned

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Regular BHUSD Board Meeting 7-11-17

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