Beverly Hills Unified School District
Education ReimaginedToday Well LivedLearners today, leaders tomorrowPathways of OpportunityUnleashing Every Learner's PotentialToday’s Learners; Tomorrow’s CreatorsIndependent Learning CenterElevating Education in BHUSD
Rules for Storing and Sharing Student Data – For All
Don't store student data on flash drives. They are easy to lose and could put the data at risk.
Be careful about storing student data on your cell phone and laptop.
If you lose a flash drive, cell phone or laptop, make sure to tell your supervisor so that the District can take appropriate actions in response.
Don't send student data to anyone that doesn't have a legitimate educational need for it.
This is especially true of anyone not working for Beverly Hills Unified School District
Even with other BHUSD employees, only send the data that is needed to the people who need it.
Be careful about putting student data into emails because those emails could be an educational record. Keep in mind that parents and others can read the emails if they ask to see them.
Don't store student data in online services such as Dropbox or your personal Google account. If you need to store student data in a cloud service, use your district Google Drive.
Even when you use your district Google Drive, make sure that the sharing permissions on the document, sheet, or folder are locked down as tightly as they can be.